Job description

Administrative Office of the Courts
Business Unit: 21800
Procurement Specialist, #10114973-21800, Full-Time, Perm, in Santa Fe, NM
# of Positions: 1
Opening Date: 03-10-2023 - Close Date: 04-03-2023
Job Pay Range: HH: $18.974 - $37.947 per hour
Target Pay Range/Rate: $18.974 - $37.947 per hour
The Administrative Office of the Courts is recruiting for a Full-Time, Classified, Procurement Specialist position, #10114973-21800, in Santa Fe, NM. GENERAL STATEMENT OF DUTIES: Acting under general direction, establish vendor pricing and encumbrances in accordance with Procurement Code. Finalist(s) may be subject to criminal background checks.

EXAMPLES OF JOB DUTIES

• The Procurement Specialist is responsible to determine needs and initiate purchase requisition and inventory control of furniture, equipment, fixed assets, forms to procure supplies and equipment.
• Processes receipts, post payments, and prepare and make deposits.
• Assists in budget preparation and monthly reconciliation.
• Prepares procurement card requests and bids/quotes.
• Manages and maintains equipment leases, inventories of fixed assets, publications, and database subscribers.
• Prepares, verifies, orders and enters all invoices and/or purchase documents and review payments in accordance with the State Procurement Code.
• Coordinates and schedules furniture and equipment moves with divisions and vendors.
• Processes requests for custom print orders.
• Processes amendments to court rules and forms for procurement of court rules softbound volumes to be updated.
• Monitors departmental usage of copy machines and troubleshoot equipment when needed.
• Organizes registrations and travel plans.
• Processes and distributes mail.
• Ships office supplies to court/judicial entity.
• Coordinates and assists with records management, storage and destruction.
• Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should be able to demonstrate their knowledge of inventory control and fixed assets; purchase order procedure; bid process procedure including Memoranda of Understanding (MOUs), Request for Proposals (RFPs), Invitation to Bid (ITB), Request for Information (RFI), Request for Qualifications (RFQ), and contracts; basic accounting; telephone systems; records management and the State of New Mexico Procurement Code.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed *

BENEFITS
● Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Up to twelve (12) weeks of paid parental leave
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
*These benefits vary by job classification or need*

QUALIFICATIONS

• Education: High School diploma or General Educational Development (GED).
• Education Substitution: None.
• Experience: Two (2) years of experience in procurement, inventory control, and basic accounting.
• Experience Substitution: None.

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:
Administrative Office of the Courts

Attn: AOC Human Resources Division

202 East Marcy Street

Santa Fe, New Mexico 87501

Email: jobs@nmcourts.gov

Fax: (505) 479-2641

Proof of education is required.
Applications may be emailed, mailed, or faxed.
EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $18.97 - $37.95 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

estebanjefferson.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, estebanjefferson.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, estebanjefferson.com is the ideal place to find your next job.