Job description

“Premier Community, Exceptional Service”

Town of Longboat Key Job Vacancy

Grants Coordinator

The Town of Longboat Key
501 Bay Isles Road

Longboat Key, FL 34228
(941) 316-1999

FAX: (941) 316-1656
Website: www.longboatkey.org

The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain servicemembers and veterans.

Grants Coordinator Position:14038
Posted: April 26, 2023 Closing Date: Until Filled
Salary: $63,258 - $82,235 Pay Grade: 218

The Town of Longboat Key is accepting applications for a Full-Time Grants
Coordinator in our Finance Department. An employment physical will be required, except for current employees who have met this requirement.

EXPECTATIONS FOR ALL EMPLOYEES
Supports the organization’s mission, vision and values by exhibiting the following behaviors:

Be Service Minded
Value Teamwork
Be Professional
Have the Utmost Integrity
Demonstrates Mutual Respect
Bring a Positive Attitude to Work
Embrace Continuous Improvement

1

“Premier Community, Exceptional Service”

Town of Longboat Key Job Vacancy

Grants Coordinator

ESSENTIAL JOB FUNCTION:

Under the general direction of the Finance Director, the person in this position is responsible in assisting the Finance Department in research, development, coordination and administration of the Town’s grant writing programs. The individual will also be responsible for post award compliance, proper accounting in the Town’s accounts and reporting. The position will have direct meetings with the Town Manager, Department Directors, third party consultants and lobbyists.

• Identifies opportunities for Town departments to apply for funds from state and federal agencies and other grant and non-grant sources including general appropriations.
• Provides professional and administrative work in researching, developing and responding to public and private grant opportunities.
• Initiates and writes grant proposals or applications.
• Assists the Town Directors in advocating and promoting the Town's legislative program during state and federal legislative sessions as to identify grant opportunities and their compatibility with the Town's comprehensive goals and priorities.
• Coordinates and oversees post award grant compliance through the completion of quarterly progress reports, requests for reimbursement and completes internal and external accounting reports as required.
• Assists the Town with representations prepared for legislative events by attending local meetings with state elected officials and following up on issues initiated by members of the

County’s Legislative Delegation, as needed.

• Implement internal controls related to compliance with reporting requirements and annual audits.
• Other duties as assigned.

KNOWLEDGE, ABILITIES AND SKILLS NEEDED TO PERFORM THE ESSENTIAL JOB
FUNCTIONS OF THE POSITION:
Knowledge:

• Preferred knowledge of the State and Federal legislative process.
• Preferred knowledge of the Florida structure and function of Municipal and County

Governments in Florida.

• Preferred knowledge of the principles and practices of lobbying and the interrelationships between governmental entities.
• Preferred knowledge of federal, state and local programs, laws and regulatory requirements.
• Preferred knowledge of the principles of grant writing and availability of grants.
• Preferred knowledge of the techniques of grant research and familiarity with federal, state and local government processes.
• Preferred knowledge in the use of FEMA grants portal, Amplifund, Grants.gov, eCivis, Florida

PA and other reporting portals.

• Preferred knowledge of diversity, equity, and inclusion.
• Preferred knowledge of the forms, terminology and procedures used in negotiating and administering grants.

2

“Premier Community, Exceptional Service”

Town of Longboat Key Job Vacancy

Grants Coordinator

Abilities:

• Ability to plan, implement, and coordinate technical and administrative programs.
• Ability to collect, analyze, and synthesize qualitative and quantitative data.
• Ability to effectively communicate the Town's interests before elected and appointed officials, as needed.
• Ability to establish and maintain effective working relationships with the general public, employees, businesses, and officials.
• Ability to conduct research and prepare written reports.
• Ability to communicate effectively both orally and in writing.
• Ability to make effective public presentations.
• Ability to serve the public and fellow employees with honesty and integrity.

Skills:

• Must possess good research, analytical, writing and oral communication skills, computer and software programs to include the use of word processing, spreadsheet, database or other related system software.
• Proficient with a personal computer, Microsoft & Office Suite and DocuSign.
• Must possess ability to organize work, prioritize, meet established deadlines, and follow up on assignments with minimal direction.

OTHER TASKS

Every incidental duty connected with this position cannot be specified in the job description and an employee, at the discretion of the Town, may be required to perform duties that are not included in this job description. Employees are expected to take on additional duties as assigned or modify schedules to the best of their ability for the good of the team and the department.

WORKING CONDITIONS

Hybrid position with shared office in a general office environment; majority of time is spent in town hall at a desk or computer workstation. Remote work is estimated at 2-3 days per week.

MINIMUM QUALIFICATIONS

EDUCATION: Graduation from an accredited four-year college or university with a degree in public administration, political science, business, accounting or related field. A comparable amount of education, training or experience may be substituted for the minimum qualifications.

EXPERIENCE:

• Progressively responsible grant and accounting experience (minimum 5 years) and clerical/administrative experience.
• Experience related to government operations, legislative affairs, grants or government coordination
• Experience in using accounting and financial reporting systems.

3

“Premier Community, Exceptional Service”

Town of Longboat Key Job Vacancy

Grants Coordinator

The Town of Longboat Key is an Equal Opportunity Employer. In compliance with Equal Employment
Opportunity guidelines and the Americans with Disabilities Act, the Town of Longboat Key provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The Town is a Drug Free Workplace, in compliance with the Drug Free Workplace Act of 1988, in §
440.102, FS and Rules 59A-24 F.A.C (Florida Administrative Code). State and federal laws and regulations may subject certain employees to additional drug testing requirements. Any employee who violates the program is subject to disciplinary action up to and including termination.

TRAINING REQUIRED CODES (equal to Job Title record)
01 All
02 FT Full Time
11 Safety - Directors, Dept. Managers, Supervisory & Non-Supervisory Office Staff

Position Created 04.23.2023

4

Job Type: Full-time

Pay: $63,258.00 - $82,235.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Longboat Key, FL 34228: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Grant writing: 5 years (Required)

Work Location: In person

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