Administrative Assistant Maternal Child Full Time Days
Full Time
Pleasanton, CA 94588
$27.38 - $34.22 an hour
Posted
Job description
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Day - 08 Hour (United States of America)
Job Summary
The Administrative Assistant performs administrative services for the department s/he is supporting. Duties include, but not limited to providing administrative support to the Executive Director and/or Director in researching and completing work assignments, assisting with organizing events, and performing accounts payable functions.
Essential Functions
The essential functions listed below are general examples and not a description of comprehensive duties. Specific duties and responsibilities may vary depending on department or program needs without changing nature or scope of this position or level of responsibility. May be asked to perform other duties as assigned.
- Regularly exercises discretion and independent judgment in performing administrative tasks to meet the needs of the Executive Director and/or Director.
- Under general supervision, works on drafting correspondences, investigative reports.
- Reviews precedent information regularly and consistently; correspondence reflects good judgment in portraying and following current policies and practices.
- Creates and updates various reports for projects and committees, on an as needed basis.
- Provide project and administrative support.
- Assists with special assignments, events and tasks as assigned.
- Accurately classifies, sorts, and files correspondence records and other documents, so that files are designed and maintained in a manner allowing for easy retrieval of information.
- Maintains and orders office supplies.
- Establishes, maintains, and revises record-keeping and filing systems for department.
- Prepares and distributes agendas for various committees, on an as needed basis.
- Transcribes and distributes minutes of various committees; prepares, assembles and distributes material(s) for various meetings; assembles and prepares materials for reports and special questionnaires, on an as needed basis.
- Maintains confidentiality of all materials.
- Tracks budget(s), and processes reimbursements.
- Provides resources to new employees, trainees, students or volunteers as needed.
- Employee must perform all duties and responsibilities in accordance with the C-I-CARE Standards of the Hospital. C-I-CARE is the foundation of Stanford Healthcare – ValleyCare’s patient-experience and represents a framework for patient-centered interactions.
Job Qualifications
Education
- High school graduate or equivalent.
- Associates or higher degree desired.
Experience
- Two years administrative experience.
- One year of health care related experience preferred.
Licenses and Certifications
- none
Knowledge, Skills, and Abilities
- Typing at 65 wpm
- Strong computer skills, with experience in MS Word, Excel, Power Point and Database management
- Strong communication and interpersonal skills
- Strong attention to detail
- Strong ability to trouble shoot and solve problems
- Ability to complete work independently
- Knowledge of medical terminology
- Strong customer service skills
Physical Demand and Working Conditions
The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
Equal Opportunity Employer
Equal Opportunity Employer Stanford Health Care - ValleyCare (SHC - VC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.
Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.
Base Pay Scale: Generally starting at $27.38 - $34.22 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
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