Special Assistant - Operations Assistant III
Full Time
Baltimore, MD
$50,000 - $65,000 a year
Posted
Job description
THIS IS A NON-CIVIL SERVICE POSITION
CITY OF BALTIMORE
MAYOR’S OFFICE OF CHILDREN AND FAMILY SUCCESS
SPECIAL ASSISTANT
OPENING DATE: 5/5/2023
CLOSING DATE: 8/5/2023
SALARY: $50,000 - $65,000
The City of Baltimore Mayor’s Office of Children & Family Success (MOCFS) is seeking a Special Assistant. The Special Assistant will be a strong administrative professional that performs a variety of complex office, administrative and keyboarding work using Microsoft Office and other proprietary software programs to support the Executive Director, Chief of Staff, and the Senior Leadership Team.
AGENCY OVERVIEW
The Mayor’s Office of Children & Family Success (MOCFS) is charged with leveraging every available community asset and government resource to position children to reach their fullest potential. By championing a high-quality educational system, cultivating robust and meaningful enrichment opportunities, and connecting families to resources that support financial well-being, we can intentionally and strategically serve as a catalyst for enriching the quality of life for Baltimore’s children and families.
ESSENTIAL JOB FUNCTIONS
Assists executive or senior management in a staff capacity by coordinating such office services as personnel administration, records maintenance, prepares technical and complex reports and office management studies.
Attends, conducts, and participates in meetings, conferences, and similar situations to gather or present information.
Exercises sound independent judgment in screening mail, telephone calls and visitors; decides what matters come to superior's attention; provides information or answers to questions not requiring superior's attention.
Assists MOCFS customers by answering phone calls to the agency and directing in person visitors to the appropriate area of the agency.
Maintains appointment schedule and arranges meetings and conferences for superior; suggests and arranges alternate dates when original schedule cannot be met; notifies superior in advance of meetings and assembles correspondence, files and other material for meetings.
Composes correspondence independently; routes information or work instructions from supervisor to staff members; monitors deadlines and follow-up actions.
Establishes and maintains effective working relationships with other employees necessary to expedite matters for superior.
Performs other related work as required.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of office practices and procedures.
Knowledge of the basic uses and capabilities of computers and information technology.
Knowledge of English grammar and usage, spelling, punctuation, and vocabulary.
Proficiency in the application of Microsoft Office Suite Products to produce letters, reports, and presentations.
Ability to prepare correspondence and reports.
Ability to attend and participate in meetings.
Ability to maintain effective working relationships with agency staff and the general public
Ability to communicate effectively, both orally and in writing
Ability to adjust priorities, complete multiple tasks accurately and efficiently to meet changing deadlines.
Ability to exercise sound judgment on a variety of matters guided by general instruction.
Ability to work independently and in a collaborative team environment.
Ability to take initiative and follow through on tasks.
Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
EDUCATION AND EXPERIENCE
Requirements - An Associates of Arts degree from an accredited college or university and three years in executive level office support including two years of scheduling appointments, writing correspondence, setting up meetings and agendas and working in a confidential environment.
Equivalencies - Equivalent combination of education and experience.
COMPENSATION
This career opportunity offers a comprehensive benefits package with a salary commensurate with experience. Please note the salary range is $50,000 - $65,000,
Financial Disclosure:
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
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