Village Travel is a family-owned company that operates over 150 charter motorcoaches and plans unique travel packages that are marketed to more than 27,000 households. In addition, Village offers traditional travel agency services, a fleet of Entertainer Coaches, and operates daily Beeline service. Most recently, we added Village Transport offering a fleet of Kenworth T680 tractor/trailers. The Company began in 1980 and has since expanded its regional footprint and continues to grow into one of the largest full-service charter and tour operations in the Midwest with offices in Wichita (KS), Salina (KS), Oklahoma City (OK), Tulsa (OK), Fort Smith (AR), Springdale (AR) and Springfield (MO).

Village Travel also offers many benefits to include medical, life, dental, vision, as well as a generous 401k match!

Summary: Under guidance from the Controller/CFO, the Tour accountant will be primarily responsible for all vendor deposits and payment related to our Tours.

Responsibilities:

Candidates for this role should have strong critical thinking skills, ability to effectively communicate, both written and verbal, be detail oriented, and have strong organizational skills. Candidates should also be comfortable with technology and use it as a tool to gain efficiencies and accuracy in their work. All daily activities must be performed with the highest ethical standards, confidentiality and integrity.

• Creates and maintains projects for each Tour in the accounting system.
• Work with multiple Tour projects at once, while organizing expenses for each one.
• Maintain communication with each Tour planner to gather information on upcoming payments
• Submit Tour payments according to schedule using credit cards, ACH payments and checks.
• Post Tour Expense reconciliation
• Maintain clean and organized coding of all expenses
• Ability to quickly learn Company expense coding, allocations, and financial policies
• Promptly responding to vendor inquiries (by phone and email) in a polite manner.
• Collect necessary vendor and payment information for each vendor
• Ensure invoices are received and paid on time
• Daily credit card monitoring and reconciliation related to all Tours
• Assist with other projects as needed.
• Proactively communicate issues to Controller/CFO.

Required Qualifications:

A minimum of five years’ experience or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Must be familiar working in a high-volume environment.
• A thorough understanding of accrual accounting methodology.
• Excellent communication skills.
• Strong organizational, analytical and account reconciliation skills.
• Advanced computer skills in Microsoft Office especially Excel, Internet savvy and 10-key proficient.
• Ability to handle confidential information in a discreet, professional manner.
• Ability to work with vendors and employees at all levels of the organization promptly and professionally.
• Ability to work well in a team and family oriented environment.
• Knowledge and ability to place a high emphasis and maintain controls surrounding financial reporting as pertains to GAAP (Generally Accepted Accounting Procedures).
• Ability to exercise good judgment; makes decisions in logical and rational manner; demonstrates “common sense", practical and stays cool under pressure.
• Ability to gather facts, analyze problems in depth and break down into components.

• Experience with accounting software and proficient in Microsoft Office Suite
• Able to multitask, prioritize, and manage time efficiently

Preferred Qualifications: Degree in Accounting preferred.