Job description

About Us:
Forensic Analytical Consulting Services (FACS), Inc. is an industry-leading environmental health consulting firm providing industrial hygiene and environmental consulting services for commercial businesses throughout the United States. We specialize in indoor environmental testing, hazardous building materials (lead, asbestos, PCBs), mold & moisture, healthy building programs, wildfire/structure fire smoke assessments and more.
By identifying and evaluating environmental factors that can lead to injuries and illnesses, and providing scientifically rooted solutions, we create safe and healthy spaces for living, work, and play. Our mission is to develop experts, both staff and clients, who improve public health and the environment.
Proud recipient of the 2019, 2020, 2021 and 2022 Best Firms to Work For!
Curious to know what our team thinks about working at FACS? Visit our career’s page for our video testimonial: https://forensicanalytical.com/career-opportunities/

About the role:
We are seeking a proactive and driven Project Coordinator/ Administrative Assistant to join our team. In this multifaceted role, you will play a pivotal role in supporting our Citrus Heights' office's administrative functions while also assisting with project coordination.You will serve as a central point of contact for both internal teams and external parties, ensuring effective communication and collaboration and helping to facilitate smooth workflows. The ideal candidate will be possess exceptional organizational skills and a proactive, creative, and adaptable approach to meet deadlines and ensure smooth daily operations.

Responsibilities:

• Support Project Managers on administrative aspects of technical projects such as maintaining project contracts, gathering project specific information and paperwork, performing data entry, assisting with project invoicing, etc.
• Pick up or drop off supplies, lab samples or items requested by the technical team
• Coordinating maintenance of office space and equipment – track and schedule equipment calibration and repairs as needed
• Maintain inventory and organization of office supplies, warehouse items, and equipment
• Create and maintain purchase orders for any supplies or items ordered.
• Answer all incoming phone calls and accurately answer general questions regarding company services, forwarding calls to the appropriate personnel
• Prepare for meetings – organizing conference rooms, ordering food, setting up projector and laptop, and gather and setting up supplies needed.
• Plan events for the office such as employee recognition events, annual holiday parties, happy hours, etc.
• Manage and schedule employee certifications, trainings, and annual medical evaluations
• Prepare and send packages and envelopes for US mail, Fed Ex or UPS.
• Book hotel and travel reservations for employees for projects and events.

Requirements:

• High School Diploma ; Associates Degree preferred
• 2+ years of work experience in a customer-centric or operations role
• Ability to have effective, professional and clear communication skills, both written and oral.
• Ability to maintain confidentiality and discretion, as you may have access to sensitive information.
• Proficiency using Microsoft Office and ability to use and learn new computer programs
• Self-motivated, organized, and detail oriented
• Strong communication skills; written and verbal
• Capable of working independently with strong time-management skills

ADA Requirements:

• Ability to sit for long periods of time with minimal walking.
• Ability to hear and have verbal conversations.
• Ability to lift up to 50lbs for inventory purposes.

Benefits and Perks:

• Medical, Dental, and Vision plans
• 401(k) with a company match
• Incentive Bonus Plan
• Generous PTO Program (3 weeks minimum)
• Tuition Reimbursement Program to promote higher education
• Paid Trainings and certifications to promote career advancement
• Volunteer Days Program
• FSA/ HSA
• Life and Disability Insurances
• Mobile Phone Plan

To learn about our mission: https://forensicanalytical.com/about/
To learn about our team: https://forensicanalytical.com/our-experts/
Women, minorities, persons with disabilities and veterans are encouraged to apply. Forensic Analytical Consulting Services, Inc is an equal opportunity employer.

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