Requisition No: 795357

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS DATA ENTRY OPERATOR - 77900047

Position Number: 77900047

Salary: $17.00/ hour

Posting Closing Date: 04/26/2023

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

OFFICE OF INSPECTOR GENERAL

OPS DATA ENTRY CLERK – 77900047

LEON

In addition to submitting a completed State of Florida Electronic Application and completing the qualifying questions, applicants must attach a cover letter and up to date resume to be considered. Submitted cover letter should, at minimum, explain your interest in working in this position and identify your most relevant skills and experience. Incomplete applications will not be considered.

NOTE: This is a temporary position expected to last 6-10 months. Employment will end upon completion of the assigned project.

*Re-advertisement, Previous applicants need not re-apply to be considered*

DESCRIPTION:

Open Competitive: Applications from all candidates will be considered.

The Florida Fish and Wildlife Conservation Commission (FWC) Office of Inspector General (OIG) is seeking an Other Personal Services (OPS) Data Entry Operator. The incumbent will be responsible for transferring records currently in a paper format to a new electronic records management system.

Work hours are M-F, 29 hours a week, with pay at $17/hr. This position is not eligible for telework.

Employment in this position is contingent upon a satisfactory Level 2 criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes within three (3) days of hire.

DUTIES:

Duties include but may not be limited to:

• Scanning documents to electronic format.
• Uploading scanned documents to an electronic records management system.
• Comparing paper files to electronic files to ensure the electronic file is complete.
• Interpreting written information contained in case files, briefly summarizing that information in writing, and filling out database fields in a spreadsheet.
• Uploading the spreadsheet into an electronic records management system.
• Verifying the accuracy of data entered into the electronic records management system and correcting any errors.
• Assisting the Management Analyst with records destruction in accordance with applicable records schedules.
• Other duties as required and assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

The ideal candidate will possess the following knowledge, skills, and abilities:

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including Microsoft Word, Excel, and Outlook. NOTE: An independently completed work sample will be required as part of the interview process.
• Ability to evaluate information against a set of standards and verify that it is correct.
• Ability to control computer functions by using programs, setting up functions, or otherwise communicating with computer systems.
• Ability to compile, code, categorize, calculate, tabulate, audit, verify, or process information or data.
• Ability to determine work priorities, manage time effectively, organize, and ensure proper completion of work assignments.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to communicate effectively verbally and in writing, using correct spelling, punctuation, and grammar. NOTE: An independently completed work sample will be required as part of the interview process.
• Ability to operate general office equipment.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Ability to work with confidential, exempt, and other legally protected information.

MINIMUM QUALIFICATIONS:

The following qualifications are required of the incumbent:

• Must have a high school diploma or GED.
• Must be able to type 35 correct words per minute.
• Must obtain Criminal Justice Information System (CJIS) certification within 30 days of employment, if selected.
• Must complete an applicant background investigation, including fingerprints, if selected.

PREFERRED EDUCATION AND EXPERIENCE:

Preference may be given to the following candidates:

• Candidates who possess an associate degree or higher in criminal justice or a directly related field. Sixty credit hours of college level course work toward a bachelor’s degree in criminal justice or a related field will be considered.
• Candidates who have one or more years’ experience working with a criminal justice agency. Paid or unpaid internship experience will be considered.
• Candidates with certification or documented training or education in the use of Microsoft Word, Excel, and Outlook.

ADDITIONAL REQUIREMENTS:

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent FWC point-of-view.

Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

WHAT IS OPS EMPLOYMENT?

OPS is a temporary employer-employee relationship used solely for accomplishing short term or intermittent tasks. OPS employees do not fill established positions and may not be assigned the duties of any vacant authorized position. OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment, and terminations at the pleasure of the agency head or designee.

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

• State of Florida 401(a) FICA Alternative Plan – Mandatory.
• Workers’ Compensation – Mandatory.
• Reemployment Assistance (Unemployment Compensation) – Mandatory.
• Deferred Compensation – Voluntary.
• Employee Assistance Program – Voluntary.

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

• Any form of paid leave.
• Paid holidays.
• Participation in the Florida Retirement System.
• Reinstatement rights or retention rights.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.