Job description

Shift:

8AM-4PM (Monday - Friday)

Job Overview:

Responsible for assisting in the operational and technical day-to-day office activities and providing administrative support including office duties, account payable and receivable, file maintenance and data entry. Work in the highest confidentiality of critical business matters and ensure data integrity. Daily activities may include interaction internally and externally and potentially exposure to sensitive information requiring use of tact, diplomacy, discretion, and judgment.

Essential Functions:

• Answering phones on a multi-line phone system and direct inquiries to the appropriate person
• Perform data entry of payables, receivables, and various spreadsheets. Enter data into QuickBooks.
• Assists with accounting and cash management services; analyzes and prepares accounting reports.
• Reconcile statements and review inputted data for accuracy
• Greet customers, vendors, suppliers, and visitors
• Manage delivery of mail and distribute to office staff
• Ship and receive packages using USPS, UPS, and FedEx
• Deposit funds to bank
• Purchase office supplies, equipment, and services as directed by leadership team
• Coordinate travel arrangements as needed
• Maintain attendance calendar
• Verify employee receipts with credit card statements
• Prepare and accurately complete documents and reports and perform other administrative professional functions as requested and necessary to meet the needs of the customers and company.
• Perform all duties and responsibilities in a timely and effective manner in accordance with established company policies
• Work together with office team to support our high paced work environment
• All other duties as assigned by management

Knowledge and Skills:

• Ability to maintain confidentiality.
• Must have excellent interpersonal, customer service, communication, team-building and problem-solving skills
• Ability to work under pressure
• Ability to review, interpret, and evaluate company documents
• Ability to prioritize and meet deadlines
• Confident, articulate, and professional speaking abilities
• Excellent organizational skills and attention to detail.

Education & Requirements:

• 2-year accounting or office associate degree preferred
• High computer skills, including spreadsheet, presentation, word processing, email, schedule management and associated software
• Proficiency with working knowledge of Excel, QuickBooks, Word, and Outlook.
• Basic understanding of accounting concepts and principles, good with numbers
• Ability to work independently and with teams

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Able to perform regular bending, twisting, and lifting to shelve.
• Ability to lift and carry up to 30 pounds and push and/or pull at times

Mark Anderson Companies (MAC) is an Equal Opportunity Employer

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Spring Valley, WI 54767: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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