Posting Number

req14821

Department

Anesthesiology

Department Website Link

https://anesth.medicine.arizona.edu/

Location

UAHS - Tucson

Address

1501 N Campbell Ave, Tucson, AZ 85724 USA

Position Highlights

The University of Arizona Department of Anesthesiology is a diverse group of clinicians, educators, and researchers who unite to advance medicine and health through innovations in patient care, commitment to training, and the performance of cutting-edge research to provide high-quality, academic, patient-centered anesthesia care for Tucson. The program coordinator will assist in the educational mission of the Department of Anesthesiology. This position will work in association with the Senior Program Manager, Senior Program Coordinator, and the Program Directors to provide administrative support to the medical student clerkship, residency program, and fellowship programs to ensure that the goals and objectives are accomplished in accordance with established priorities, timelines, or other specifications. The program coordinator must be able to communicate effectively with faculty, professional staff, residents, fellows, and medical students.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

• Coordination of Rotators:
  Coordinates rotations and clinics, and call/service medical students and outside rotators as assigned. Generates, maintains, and distributes monthly schedules. Coordinates conferences and continuing medical education programs and tracks cost. Responsible for creating the student lecture schedule, coordinating speakers, scheduling room reservations, and setup. Provides administrative support for faculty, residents, fellows, and program directors. Monitor completion of preceptor clinical evaluations. Coordinate with preceptors as needed to achieve timely completion of evaluations. Maintain and update policies related to student placement at rotation sites. Create schedules for learning/educational programs in advance of each academic rotation and disseminate.
• Residency/Fellowship Administration:
  Coordinate creation, input and tracking of residency evaluations in New Innovations residency management software. Assist in monitoring resident compliance with duty hours, rotations schedules, and conferences. Assist with coordination of resident events such as journal club, orientation and graduation. Process financial documents including check requests, interdepartmental billing forms, travel expense, and receipt reimbursements. Process travel authorizations for residents to comply with University of Arizona travel policies. Help as needed with various aspects of resident and fellow didactic sessions, including Continuing Medical Education requirements. Attends monthly GME Program Administrator meeting. Assist in compiling data to prepare annual reports. Provide assistance as needed to the Program Directors, Senior Program Manager, and Senior Program Coordinator.
• Residency and Fellowship Recruitment and Onboarding:
  Assist with recruiting of new applicants for the residency and fellowship programs. Ensure adherence and communication of policies set by the National Resident Matching Program (NRMP), the Electronic Resident Matching Service (ERAS), and the San Francisco Match (SF Match). Act as liaison between newly matched residents and the College of Medicine’s Graduate Medical Education Office and Banner Health to follow-up on progress of required onboarding requirements. Coordinate orientation schedules within and outside of department for all incoming residents.

Knowledge, Skills and Abilities

• Ability to communicate effectively with different groups and individuals.
• Attention to detail, and high degree of openness to new approaches and new ideas.
• Ability to handle confidential and sensitive information.
• Proficient with MS office (e.g., Outlook, Word, Excel and PowerPoint), and online collaboration tools (e.g., Google Docs, Box, Teams).

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Academic Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

DOE

Compensation Type

hourly rate

Grade

6

Career Stream and Level

PC1

Job Family

Med Education Prgm

Job Function

Academic Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

5/15/2023

Expected End Date

Contact Information for Candidates

Veltricia Angiulo | vangiulo@arizona.edu

Open Date

5/1/2023

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Hybrid and flexible work arrangements are available.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.