CLARIN ERIC, the central organisation of the European Research Infrastructure for language resources, has a vacancy for an experienced management assistant to work as member of the central organisation. We are looking to hire somebody who feels at home in an (international) scientific environment, who is a team player but also able to work independently and who is interested in joining the team that is responsible for the operational and administrative aspects of the central organisation of CLARIN.

Activities & tasks include (all or part of the following, depending on the eventual size of the appointment):

• running general front office tasks, such as adding content to the website, handling emails arriving in the general mailbox (e.g., answering questions, forwarding specific requests to the relevant CLARIN representative(s) or other staff members);
• preparing of the logistics of virtual and physical meetings;
• collecting information for management overviews and memos, and digital archiving;
• managing mailing lists and registrations;
• supporting committee meetings (agenda preparation, minute taking, etc.);
• supporting the layout and production of printed material.

Our team works in a hybrid office with short lines of communication and flexible working hours, and the possibility to work remotely for short periods of time (in mutual agreement).
Profiel For this position we are looking for someone who would bring in:

• skills that guarantee effective communication in spoken and written English and working knowledge of Dutch;
• familiarity with Office 365 tools, html editing (in Drupal environment, including CRM experience) and other relevant digital tools (e.g., tools for events virtualisation such as Zoom, MS Teams);
• experience with Mailchimp is a plus.

General background and education:

• higher education background (BA level or higher);
• experience in a management support function embedded in a service-oriented organisation;
• hands-on mentality, an eye for detail, a pro-active attitude and capability of balancing flexibility and stability;
• capacity to work effectively under pressure, deal with interruptions, and prioritise workload;
• curiosity and interest in working in an international environment.

Aanbod

Over de organisatie A better future for everyone. This ambition motivates our scientists in executing their leading research and inspiring teaching. At Utrecht University, the various disciplines collaborate intensively towards major societal themes. Our focus is on Dynamics of Youth, Institutions for Open Societies, Life Sciences and Sustainability.

Aanvullende informatie For more information about this position, please contact Franciska de Jong (executive director CLARIN ERIC), via f.m.g.dejong@uu.nl or number on request by email.