Job description
Who is the Oregon Shakespeare Festival?
OSF seeks to be an innovator, creating new paradigms across the theatrical omniverse. Over the last twenty years OSF has become a leader in the American Theatre as a repertory producer and is recognized nationally for our new work development, digital content creation (see our digital platform, O!) and Inclusion, Diversity, Equity and Access work (IDEA). The pandemic tried to take us down, but OSF catapulted to the forefront of a national advocacy effort and was at the center of a national theatre uprising advocating for federal support for the Arts (enter the Shuttered Venue Operator Grant program). We are a behemoth of the American Theatre that exists in a small town in Southern Oregon
A Commitment:
At OSF, we work to expand the transformational power of art and performance. Our invitation to the world is to join us as we cultivate a just and radically inclusive future. We center artists, are refocusing our culture around iterative progress, collaboration, and service, and we seek to create a culture of belonging and inclusion. OSF is striving to be a global entity and ever-evolving container for the future that responds to the changing tides of our world. We nurture artists and multimodal, multidisciplinary practices and create access to the transformational power of art and performance. At OSF we envision our ecology as human-centric, financially, and environmentally sustainable and interconnected.
All OSF employees are expected to understand and embrace our purpose, vision, and values statement, how it is reflected in our commitment to respect and representing diverse ideas, races, genders, sexualities, abilities, cultures, religions, and traditions both on stage and off. OSF company members work in a manner that is consistent with this commitment and work to interrupt behaviors that hinder our diversity and inclusion efforts.
Principal Duties and Responsibilities (Essential Functions**):
1. Production Support
2. Provide support for HRIS including, but not limited to, researching, and resolving HRIS problems, unexpected results, or process flaws; perform scheduled activities; recommend solutions or alternate methods to meet requirements.
3. Act as a “troubleshooter” for and with HR, Payroll, HRIS and IT departments.
4. System Maintenance/Configuration
5. Assist in the review, testing, and implementation of HRIS system upgrades or patches, while collaborating and coordinating with functional and technical staff.
6. Ensure security of HR and Payroll information through established security protocols.
7. Process Improvement/Projects
8. Recommend best practices including process/customer service improvements, innovative solutions, policy changes, and initiatives to automate and streamline system analysis, data integration, and reporting capabilities.
9. Leverage project management skills in leading projects and acquisitions.
10. Reports/Queries
11. Assist in development of standard reports for ongoing customer needs.
12. Help maintain data integrity in systems by running queries and analyzing data.
13. Training/Documentation
14. Act as Point of Contact for assigned support/system areas.
15. Develop user procedures, guidelines, and documentation.
16. Train system users and cross-train HRIS team members on processes and functionality.
17. Keep current with HRIS trends while continuously increasing both HR and HRIS knowledge.
18. Other projects or duties as assigned.
Supervision Received:
People and Culture Manager
Minimum Qualifications & Skills:
1. High School Diploma and minimum 6 years’ experience in HRIS (system configuration, enhancements, testing) in addition to some experience in at least two of the following: report writing, querying, data analysis, and training. Experience with Ultipro/UKG products highly desired
2. Knowledge of HR and Payroll processes and terminology.
3. 5 years’ experience with UltiPro/UKG, 5 years Kronos time products, 5 years new product implementation
4. 5 years’ experience leading a new product implementation.
5. Excellent customer service orientation.
6. Must possess exceptional organizational and time management skills to effectively prioritize multiple projects, ensuring accurate work is delivered by specified deadlines.
7. Effective critical thinking with the ability to review numbers, trends, and data and come to new conclusions based on the findings.
8. Ability to handle sensitive information/data while maintaining confidentiality.
9. Meticulous attention to detail; vigilant in data analysis to arrive at correct conclusions.
10. Must be able to work in a fast-paced, evolving environment, think systematically, and handle multiple tasks simultaneously.
11. Effective communication skills with ability to present findings or translate the data into an understandable document; must be able to write and speak clearly, easily communicating complex ideas across all levels of the organization.
12. Project Management experience.
13. Systems implementation experience.
Physical Ability: Ability to perform administrative work using a computer for extended periods of time; up to 8 hours a day. Ability to lift up to 30 lbs.
Other Skills, Ability and/or Knowledge
- Ability to maintain a positive work atmosphere by behaving and communicating in a professional manner with clients, customers, co-workers, and management.
- Strong emotional intelligence skills.
- Proficient cross-cultural competency.
- Knowledge of US and Oregon-specific employment laws.
This is a contractor position.
Preferred Qualifications & Skills:
- Non-profit experience strongly preferred.
- Project Management experience or certification
Compensation: $50.00 - $60.00 per hour
OSF is committed to creating an equitable, inclusive, and accessible environment and is proud to be an equal opportunity employer. We have a clear vision to be the place where Inclusion, Diversity, Equity, and Access build the foundation for talented people. Women, non-gender-binary/trans individuals, BIPOC (Black, Indigenous, and People of Color), and people with disabilities are STRONGLY encouraged to apply!
Skills
Preferred- Detail Oriented
Behaviors
Preferred- Team Player: Works well as a member of a group
Motivations
Preferred- Self-Starter: Inspired to perform without outside help
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