Exexutive Administrative Assistant
Job description
As a vital member of the Administrative Support team, you will work closely with the Executive Pastor to support the Communications team. Your responsibilities include, but are not limited to:
? Serve as the initial ambassador for the Executive team by fielding initial phone calls, walk-ins and email inquiries.
? Performs a multitude of administrative functions, including calendar/meetings management, coordinating travel arrangements, generating/managing documents, etc.
? Provide administrative support for events, including managing registrations, tracking resources, and coordinating volunteers.
? Maintain the church database records for the Elder Board and Finance members.
? Provide the Executive Team with overall ministry calendaring insights and act as the primary point of contact for ministries seeking to schedule time with the Executive Team.
? Oversee and maintain the Executive Team’s office supplies inventory.
? Support monthly church credit card and petty cash reconciliation for the Executive
Team
? Perform other duties as assigned.
QUALIFICATIONS
? 5+ years of administrative experience in a ministry setting is preferred.
? Able to meet deadlines while managing multiple projects.
? Strong communication and computer skills.
? Must be a proactive self-starter, creative problem solver and team player.
? Able to work collaboratively with other department teams to support the ministry of Southwest Church.
? Understanding of confidentiality and proper care of personal information.
? Knowledge of computer applications such as Word and/or Pages, Excel and/or
Numbers, PowerPoint and/or Keynote, etc.
? Physical requirements: Constant periods of sitting and repetitive motions.
Occasionally able to lift or move up to 20lbs and standing or walking.
Performs meaningful work supporting the ministry of Southwest Church through the execution of key administrative support responsibilities for the Senior Pastor and Executive Pastor. This role works in collaboration with other Administrative Assistants and staff to provide the Executive Team with exemplary administrative ministry support.
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