Job description

‘Discreet, proactive and well organised, with talent for balancing multiple priorities and managing relations’

Your Challenge
As Executive Assistant, you provide office administration, secretarial and organizational support to the members of the International Management Team (IMT) and in particular to the Managing Director (MD), the Director of International Programmes (IPD) and the Director of Shared Operations (DSO). Activities are of a confidential nature.

Your Responsibilities

• Coordinate and arrange meetings for the supervisory board, the IMT, Shared Operations and International Programmes
• Serve as the point of contact for IMT members, the MD, DSO and IPD both within the organization and elsewhere
• Manage and keep track of IMT member calendars, send reminders for scheduled meetings, establish priorities and update calendars
• Provide organizational support by arranging various meetings and any required facilities/resources
• Follow-up on decisions & actions and keep track of these. Provide office administration and procedural support to help carry out decisions and handle any necessary preparations / supply any required information by means of facilitation.
• Draft and process correspondence and other material documents based on board instructions. Organize and oversee the board’s records
• Keep minutes of meetings, write reports and/or summaries and take appropriate action to realize the progress of arrangements made
• Organize & deal with appropriately incoming postal mail, emails and other documentation (hardcopy and electronic) by their importance to IMT decision making processes / consultations.
• Facilitate and organize meetings, conferences, travel and overnight accommodation etc. for the IMT and where needed for the supervisory board
• Advise the IMT on process related and organizational matters
• Identify problems in work processes as they arise. Put forward suggestions for improvements and takes appropriate action, subject to prior approval from the MD, DSO and IPD
• Work together with the Business Support Team and serve as a backup for the Travel Officer when needed

Your Profile

• HBO degree or higher
• Minimum 5 years of work experience as Executive Assistant or similar role
• Solid experience in administration with excellent organizational skills and attention to detail
• Strong command of Windows Office at an advanced level, knowledge of Unit4 is an added benefit
• Fluency in speaking and writing in English and Dutch
• Capability to nurture contacts at various levels
• Experience in balancing complex schedules, meetings logistics and priorities
• Fully supportive of War Child’s mandate and mission
• Available 32-40 hours per week, starting ASAP
• In possession of an EU passport or a valid working permit and visa for the Netherlands.

Our Offer

• Salary range from €2,734 to €3,399 gross per month, based on 40 hours per week (the exact step determined by the years of your relevant working experience)
• 26 vacation days (based on 40 hours per week), plus 2 additional free days
• Pension scheme paid by War Child
• Laptop to work from any location and mobile phone contribution of €25 per month
• Possibility to follow (online) training and/or courses
• Pleasant working conditions, good atmosphere, great colleagues and of course the meaningful purpose of our work!

Our organisation
War Child is a dynamic organization. We try to keep an informal ambiance within our office and in our remote work, with a lot of room for creativity, inspiration and self-initiative from employees. We practice what we preach: dynamic, innovative, integrity focused, and a drive to reach the highest possible results against the lowest possible costs. War Child Holland offers a challenging job in an inspiring work environment.

How to Apply
Interested and qualified candidates are invited to apply by no later than 16 September 2022. Make sure to upload your English CV (maximum of two pages) and cover letter

Please mention where you found this vacancy. Applications are considered on a rolling basis.
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Safeguarding
War Child is committed to humanitarian values, standards and norms and we expect the same from job applicants. War Child is especially committed to safeguarding the children and youth we support and doesn’t tolerate any form of abuse. Because we want to prevent and deter any actions that place children and youth at risk, conduct references are an important part of our recruitment procedure. As part of the selection process, War Child will request standardized references in accordance with the Inter-Agency Misconduct Disclosure Scheme and a recent Criminal Records statement.
Equal opportunity
War Child has a dream that every child lives in peace - no matter who or where they are. That’s why we pride ourselves on being an equal opportunity employer. We promote diversity and belonging in everything we do and select our potential new colleagues without regard to gender, race, colour, religion, nationality, disability, age or sexual orientation.
Application process
To ensure that we spend as much of our resources on the support of children and youth, War Child needs to operate as efficiently as possible. This means we can only process job applications received through our websites.
If we appoint a suitable candidate before the given closing date, the vacancy will be removed from our websites. In this case, any responses received after removal will not be processed. Sometimes the closing date of a vacancy is extended. If so, and you have not yet heard from us, your application will remain active.

Job Type: Full-time

Salary: €2,734.00 - €3,399.00 per month

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