Job description
Provide a high level of administrative support to the Chief Digital Officer and the wider department, to ensure efficient management and running of the function on a day to day level.
Key Responsibilities:
- Extensive and complex calendar management
- Schedule internal and external meetings/offsites
- Manage the CDO’s inbox. Monitor emails and answer on his behalf, flag urgent requests and follow up, ensure a timely and accurate response
- Coordinate and execute all travel arrangements for CDO including flight and hotel booking, visa applications, transfers, restaurant bookings
- Take care of all expenses in a timely manner within the given deadline
- Handle the department cost-center on a global level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
- Take over administrative and coordinative tasks of department members as requested
- Handle assigned operational tasks of respective department under supervision
- Work with other executive assistants within the company
General Tasks:
- Approval of team expenses and holidays in workflow.
- Onboarding new hires (e.g. IT and communication support when applying for a new laptop, I-pad or mobile phone) and invoice re-booking
- Supporting office setups and moves within HQ
- Maintain vacation overview for team
- Proof reading of documents/presentations
- Understands and provides information about standards and internal processes
Knowledge, Skills and Abilities:
- Extensive experience as a Management or Personal Assistant – Ideally in an International company
- You’re a communications expert. Written or spoken, you make your point well and assert authority when it’s needed. Dutch & English preferred
- Organised. Do you thrive in structured environments while taking initiative and being flexible too
- Trustworthy? You understand the importance of discretion and confidentiality
- Resilient? You’re strong willed and work well in a fast-paced work environment
- Detail orientated?. You take great pride in your attention to detail
- Strong Microsoft Office skills in Excel, Word and PowerPoint
AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.
COURAGE: Speak up when you see an opportunity; step up when you see a need..
OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.
INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.
TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.
INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.
RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.
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