Job description

Audubon is currently seeking an Executive Assistant to join our team in our Houston, TX Office. The Executive Assistant reports directly to the President and provides support to the President's direct reports for efficient execution of all processes in progress.

PRIMARY RESPONSIBILITIES:
Key Areas of Responsibility will include:

• Supervisory function and general oversight of office Staff.
• Oversight of timesheet and report entry.
• Prepare and edit correspondence, communications, presentations and other documents.
• File and retrieve documents and reference materials.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Manage and maintain executive's schedules, appointments and travel arrangements.
• Arrange and coordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, respond to and distribute incoming communications.
• Monitor and develop monthly reports of revenues and expenditures for projects.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors.
• Interact with external clients.
• Coordinate project-based work.
• Assist Operations Manager and crews with equipment inventory and field supplies in order to prepare invoices.
• Review operating practices and implement improvements where necessary.
• Supervise and train lower level staff.
• Obtain quotes & negotiate the purchase of office and field equipment.
• Vendor evaluations.
• Maintain Key Performance Indicators as required.
• Maintain weekly and monthly Client cost tracking.
• Handling various issues concerning Payroll, HR and Legal.
• Maintain monthly/quarterly reports of billable and non-billable hours.

EXPERIENCE AND SKILL REQUIREMENTS:
The requirements listed below are representative of the knowledge, skill, and/or ability required for the position:

• Bachelor's degree preferred, not required.
• At least 3+ years' experience providing support at the executive level.
• Organizational and planning skills.
• Communication skills.
• Information gathering and information monitoring skills.
• Problem analysis and problem solving skills.
• Judgment and decision-making ability.
• Initiative.
• Confidentiality.
• Attention to detail and accuracy.
• Flexibility.

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled

Job Type: Full-time

Pay: $34,088.80 - $85,545.36 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

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