City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 68,000 students each year access to a quality, affordable education.

PRIMARY OBJECTIVE

Reporting to the Chief Talent Officer, the Business Manager-Human Resources is responsible for managing the fiscal functions and financial/purchasing activities for the District’s Office of Human Resources. The Business Manager-Human Resources is responsible for the management of department budgets; the approval and processing of purchasing transactions; the reporting of financial transactions and expenditures; and vendor and contracts management. Performs related duties as required.

ESSENTIAL DUTIES

• Assists in developing and preparing the annual department budget. Continually monitors budget and ensures all transactions are properly posted.
• Provides quarterly projections of employee benefit expenses.
• Maintains the accounting system to ensure expenditures are posted to appropriate categories.
• Oversees the receipt and review of vendor invoices, ensuring the delivery of goods and services and providing approval for submission to AP Department for payment.
• Works with staff in resolving vendor issues relating to pricing, disallowed costs, and incomplete orders. Works with AP Department to resolve vendor payment issues.
• Implements policies and procedures for budgetary controls to document and track expenditures and expenses and remain within budgetary allotments.
• Provides guidance to staff who are responsible for processing requisitions, purchase orders, and resolving vendor and customer service issues for the District Office HR department.
• Prepares financial reports, reviews and approves audits completed by independent auditors on financial statements and submits reports to appropriate agencies.
• Maintains financial and payroll records for all full-time, part-time staff, in addition to independent contractors.
• Tracks and ensures that all board reports related to vendor contracts are completed and submitted in a timely manner.
• Provides hiring managers with periodic reports for maintenance of balanced consultant and service spend rate.
• Provides recommendations for financial policy to maximize the operating budget.
• Develops and maintains departmental processes for efficiency of operations.
• Works with internal stakeholders to open all purchase orders in a timely basis and ensures that they are continued funded appropriately throughout the fiscal year.
• Tracks and processes all benefits/vendor payments. Ensures that all bills charged to the District Office HR department are paid on a timely basis.
• Assists other areas within the HR department with administrative tasks as requested, including having regular access to confidential information related to HR and Labor Relations.
• Advises management on fiscal affairs by preparing financial forecasts, analyzing past performance, or conducting other fiscal analysis.
• Adheres to CCC Customer Service Excellence standards.
• Performs other duties as assigned.

REPORTING RELATIONSHIPS

Reports To Chief Talent Officer

Direct Supervision None

QUALIFICATIONS

• A Bachelor's degree from an accredited college or university in Accounting, Finance, or Business Administration or a related field
• Three years of accounting and/or finance work experience in a business office environment, preferably in an institution of higher education
• A combination of education and experience may be taken into consideration based on the applicant’s credentials
• Excellent interpersonal, oral and written communication skills
• Ability to handle all situations with tact and diplomacy
• Ability to maintain confidential and sensitive information
• Knowledge and skill in using PeopleSoft Financials preferred
• Excellent written, verbal, and interpersonal communication skills
• Must be self-directed and innovative with the ability to assess operations and improve processes
• Must be highly analytical and able to drive solutions to complex problems
• Ability to meet deadlines in a timely manner with a high degree of accuracy
• Willing and able to work irregular hours including nights and/or weekends
• Ability to work within a culturally diverse environment
• Ability to effectively represent District HR at various meetings
• Ability to work well with stakeholders at all levels of the organization
• Proficiency in the use of Microsoft Office (Word, Excel, Access, Teams, PowerPoint)

Approved by Compensation Design & Strategy Date: May 9, 2023

The intent of this job description is to provide a general description of the duties and responsibilities of this position. It is not intended to be an exhaustive set of the duties and responsibilities, nor all of the necessary qualifications to perform the work.