Assistant Manager, Athletic Business Operations
Full Time
Fort Collins, CO
$48,000 - $52,000 a year
Posted
Job description
Position Location
Fort Collins, CO
Work Location
Position is fully in-office/in-person
Research Professional Position
No
Posting Number
202300860AP
Position Type
Admin Professional/ Research Professional
Classification Title
Prof/Indiv Contrib II
Number of Vacancies
1
Work Hours/Week
40
Proposed Annual Salary Range
$48,000 - $52,000
Employee Benefits
Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas:
https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and
https://hr.colostate.edu/prospective-employees/our-perks/. To see the value of CSU benefits in addition to wages, visit our compensation calculator –
https://hr.colostate.edu/total-compensation-calculator/.
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on
05/22/2023
Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
The Colorado State University Department of Athletics sponsors 16 men’s and women’s intercollegiate sports and competes as a member of the NCAADivision I-FBS and the Mountain West Conference. The University is located in Fort Collins, Colorado, 65 miles north of Denver. More information on the University and its intercollegiate athletics program can be found at www.csurams.com and www.colostate.edu
The Colorado State University Department of Athletics sponsors 16 men’s and women’s intercollegiate sports and competes as a member of the NCAADivision I-FBS and the Mountain West Conference. The University is located in Fort Collins, Colorado, 65 miles north of Denver. More information on the University and its intercollegiate athletics program can be found at www.csurams.com and www.colostate.edu
Position Summary
The Assistant Manager for Athletic Business Operations ensures that financial tasks and responsibilities, including but not limited to, purchase requisitions, internal orders, transfer of funds, procurement card transactions, monthly and year-end reporting, recruiting/recruiting travel authorizations and reimbursements, are appropriately and properly processed and recorded in compliance with Generally Accepted Accounting Principles (GAAP). This position works directly with the Athletic Department travel agency Shorts Travel Management to assist Olympic Sports book team and recruiting travel. The Assistant Manager for Athletic Business Operations serves a primary role for all Athletic Department Employee recruiting, including job description creation and modification, open position posting, and candidate management. This employee will contribute toward the assignment creation and maintenance of the Athletic Department’s full time, part time, and student workers through the Oracle HR System and TimeClock Plus Manager portal. This position works with the Athletics Business Manager, Assistant Athletic Director for Business Operations and the Deputy Director of Athletics Director/CFO to ensure adequate internal controls are installed and that substantiating documentation meets or exceeds internal and external audits.
Required Job Qualifications
- Bachelor’s degree required, preferably in Business, Finance, Accounting, Business Management/Operations, Economics, Organizational Management/Development, Sports Administration/Management, or any other field related to responsibilities and duties.
- Minimum 2 years of experience in NCAA/professional sports
- Minimum 2 year of experience in financial management, budget management, or accounting
Preferred Job Qualifications
- Master’s Degree in Business, Finance, Accounting, Business Management/Operations, Economics, Organizational Management/Development, Sports Administration/Management, or any other field related to responsibilities and duties.
- Experience with Colorado State operating systems including: Kuali Financial System, Oracle, Talent Management System, TimeCloack Plus Manager, and Paciolan
- Excellent oral and written communication skills
- Exceptional customer service skills
- Passion for sports
- Knowledge of NCAA policies, procedures and regulations
Diversity Statement
Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.
Essential Duties
Job Duty Category
Fiscal Oversight, NCAA Compliance, Quality Control
Duty/Responsibility
In conjunction with the Deputy Director of Athletics/CFO, Associate Athletic Director for Business Operations, and Athletics Business Manager, provide exemplary support to coaches and staff in the Athletic Department in the areas of business operations, including but not limited to:
- Based on professional knowledge, experience, and discretion, analyze the effects of changing financial needs and propose changes to the budget to the Deputy Director of Athletics and Associate Athletic Director for Business Operations.
- Prepare, execute, reallocate financial documents within Kuali Financial System including direct purchases, university credit card purchases, internal orders, work order authorizations, journal entries, accruals, requisitions, and deposits
- Procurement card reallocation and potential approval duties
- Create monthly reports for management and provide analysis of findings, including but not limited to, ticket revenue reconciliation and credit card clearing reconciliation
- Constantly evaluate accounting processes and procedures and recommend methods to increase efficiency, timeliness, and policy adherence
- Coordinate signatures, tracking and completion of Official Function Forms for internal units
- Contribute toward the business activities for all athletic camp/clinics relating to financial recording, purchases, expenditures, reconciliation and staffing
- Work with CSU Procurement services to create purchase requisitions and purchase orders in compliance with State and CSU purchasing policies, initiating RFP bid processes as required
- Ensure that all journal entries, work papers, reports and work processes are thoroughly documented and that proper files are maintained in accordance with the University’s record retention policies
- Problem solving, information gathering, and work load management.
- Interacting daily with coaches and staff to identify needs and deadlines and responding in a positive and efficient manner to assist in all areas of the department mission.
- Maintaining dialog with supervisor and staff members keeping them informed of essential information.
- Provide fiscal oversight and management Athletic Department sport and office accounts.
- Ensures expenses comply with University policies and guidelines.
- Communicates with NCAA Compliance office to insure all transactions comply with NCAA rules and regulations.
Percentage Of Time
50
Job Duty Category
Human Resources/OEO
Duty/Responsibility
- Serve as HR Liaison for Athletic Department
- Primary role in Student Employment onboarding including I9 verification, oracle entry, and Timeclock plus service and oversite.
- Primary Role in Position Management including job description creation, modification, and maintenance.
- On-board and maintain all Athletic Department administrative professional, state classified, non-student hourly and student hourly employee records
- Assist the Business Manager in salary payroll reporting, supplemental payment requests, bonus payments, and mid-year salary increases; maintain sick and annual leave approval process and records.
- Contribute toward the maintenance and approvals of biweekly hour payroll in the TimeClock Plus
Percentage Of Time
25
Job Duty Category
Financial Reporting and Unit Impact
Duty/Responsibility
- Assist in the creation, oversight and maintenance of budgets for 16 NCAA sports and related units (equipment, communications, marketing, development, sports performance, etc.)
- Contribute toward the management department cell phone programs for NCAA sports and related units.
- Assist in the preparation of annual NCAA and Colorado State University System audits.
- Assist in the preparation and processing of the fiscal year end close.
- Assist in general financial duties throughout the year
- Oversee student-athlete participation awards and MW honor awards programs
- Serve as administrative liaison for Athletic Administration to Student-Athlete Advisory Committee
- Update and maintain student-athlete handbook
- Assist with planning of all student-athlete events
- Contribute toward the organization, facilitation, and analyses of the yearly student athlete survey
Percentage Of Time
20
Job Duty Category
Supervision
Duty/Responsibility
- Responsible for the recruitment, hiring, training, supervision, evaluation and retention of full-time State Classified Athletic Business Operations Coordinator, within the EO and HR parameters of the institution.
- Be responsible for the hiring, training, supervision, evaluation and retention of 1-3 part-time staff, including student hourly, work-study and non-student hourly positions.
Percentage Of Time
5
Application Details
Special Instructions to Applicants
To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification of candidates.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Search Contact
ath_athleticjobs@mail.colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The
Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
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