Job description
Position Information
Requisition Number
S1544P
Position Title
Administrative Technician
Salary
$14.26/hr
Division
Parks & Recreation
Department
1850-Recreation
Location
Public Safety & Organizational Services
Employment Type
Full Time
Hours/Days
Monday through Friday. Must be able to work various work hours including evenings and weekends.
FLSA Status
Non-Exempt
Classified/Unclassified
Classified
Grant Funded
No
Job Description
This position serves as program and admin assistant for the Assistant Director of Programming and also assists all department staff including Recreation, Aquatics, Marketing and Senior Services. Helps the general public by answering general parks and recreation related questions and coordinates with division managers as it relates to programming and events, assists in program and event reporting and data management, maintains computer and paper filing systems, assist in direct mail and e-mail distribution. Assist the programming staff with any necessary programing or clerical duties and data entry. Assist the marketing coordinator with the creation of printed and social media materials. Attend programs and events to take pictures as needed. This position will be required to work shifts including evenings, weekends, holidays, overtime as necessary by the Department and during inclement weather.
ESSENTIAL
RESPONSIBILITIES
This list is
ILLUSTRATIVE
ONLY
and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities
may
include, but are not limited to, the following
:
- Serves as coordinator for parks department using proper telephone etiquette and extensive personal public contact as well as answering multi-phone lines.
- Will on some occasions be responsible to cover office and may be the only individual present.
- Must have the ability to take accurate messages and communicate information to necessary staff.
- Coordinators with division managers and assists programming staff as it relates to park programs and events.
- Maintain necessary records, collect, and analyze data, and prepare reports to evaluate services, programs, activities, and effectiveness of programs and events.
- Assists public with various inquiries through familiarity with and working knowledge of services offered by all departments within the division including golf courses, tennis, recreation and swimming programs, athletic and field office operations, etc.
- Assists Park Staff with special projects/events as needed.
- Assists with supervising staff and recommends disciplinary actions as appropriate.
- Assist Marketing Coordinator with creation of printed and social media materials.
- Take photos at special events & programs as needed.
- Order promotional materials &/or promotional clothing.
- Monitor program budget including staffing, equipment, and supplies cost. Also monitor funds spent and revenue earned for the program. Submit recommendations and budget requests for the next fiscal year.
- Maintain accurate, up to date information on all instructor certifications (i.e National Certs, CPR/ AED, First Aid, etc).
- Performs general administrative tasks including promptly returning phone calls, responding to email and other correspondence, sorting and filing records, completing memos and forms. Interacts with customers to provide exceptional service, receive complaints, suggestions and questions, provides information and assistance as requested.
- Helps maintain a regular inventory of all the rec supplies and equipment at the recreation warehouse and the Warford Activity Center and communicates with direct supervisor and the center supervisor.
- Prepares various monthly reports.
- Helps monitor all program record keeping functions; collects statistical information and develops corresponding reports.
- Be willing to drive and help load/unload the truck, van or trailer with supplies and equipment as needed.
- Helps keep track of attendance of all classes monthly and sends report to supervisor.
- May be asked to perform additional job duties that are directly, indirectly, or completely unrelated to normal job functions in the course of special events or programming.
- Helps maintain staffing time sheets.
- Helps maintain recreation inventory/rental supplies.
- Performs related duties as required or assigned.
Knowledge, Skills, Abilities
Knowledge of:
- Knowledge of Activity Registration and Membership Systems.
- Working knowledge of Microsoft Applications (PowerPoint, Publisher, Excel, Word).
- Knowledge of Supervisory principles and practices.
- Basic marketing principles.
- Knowledge of Applicable local, State, and Federal laws, codes, regulations, and ordinances.
Skill in:
- Interacting with the public tactfully and professionally.
- Managing and resolving conflicts.
- Developing program budgets
- Employee must be trustworthy and dependable, as this position will be responsible for office operation and program management on a daily basis for the Parks Department.
- Employee must be able to complete multiple tasks while coping with numerous interruptions.
Ability to:
- Records management practices.
- Reviewing independent contractor agreements
- Establishing and maintaining effective working relationships
- Communicating effectively both verbally and in writing.
- Requires good communication, organizational and public relations skills.
- Requires heavy public contact in a very fast paced environment.
- Ability to understand basic office services and customer service principals.
- Ability to perform tasks and assignments in a timely and accurate manner.
- To get instructor certifications/ national certifications such as CPR/First Aid/AED, etc.
Licenses/Certification
Required Qualifications
Two (2) years of developing and implementing recreational, wellness or community-based programming. Prior experience teaching an array of group classes would be beneficial. Ability to establish and maintain harmonious relations with fellow employees, City officials, and outside contracts. Safe driving record.
A valid Texas Driver’s License in required. Must be 18+. Must be CPR, First Aid and AED certified within thirty (30) days of hire date. Marketing experience is required.
- High school diploma or its equivalent and a minimum of three (1) year of coordinating/administrative experience are required. Good typing skills are required, 40 wpm is preferred. Bi-lingual is preferred but not required. Valid Texas Driver’s License is required, or ability to obtain within 30 days of employment.
Preferred Qualifications
Physical Demands
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 50 pounds of force occasionally and/or in excess of 30 pounds of force frequently, and/or in excess of 10 pounds of force constantly to move objects. The employee must also balance, climb, crawl, crouch, walk, stand, kneel, stoop, sit, hear, feel, finger, grasp, handle, reach, pull, push, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.
Special Instructions Summary
The City of Amarillo is home to approximately 200,000 people. We service 1,042 mile of streets, 2,018 acres of parks, 63,683 solid waste residential customers, 194,545 transit passengers.
A job at the City of Amarillo is personally rewarding, here you can bring your talent, your ability, your sense of responsibility and your sense of personal pride knowing that you can make a difference.
As an employee of the City of Amarillo you are contributing to the success of your city, and you are helping the community you live in. The parks in Amarillo, the roads your drive on, the emergency personnel who keep you safe all have one thing in common, we serve the citizens of Amarillo.
Working for the City of Amarillo is inherently meaningful because the work we do is related to building and improving our community. Public service is where talented people come to serve together and make a difference and we look forward to showing you how rewarding a career in public service can be.
EEO/ADA
The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.
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