Job description

Job Summary: The Administrative Assistant position is responsible for carrying out administrative duties in support of the community managers, accounting team, and maintenance team’s work to support our customers. This position will also support various administrative tasks associated with running the RJ Community Management office.

Duties and Responsibilities

· Managing, updating, and tracking information in spreadsheets for various departments

· Supporting the updates or tracking of information kept in our community management software

· Helping with clubhouse and room rentals; collecting checks as needed

· Helping to make room arrangements for HOA meetings

· Helping with fob/key requests; collecting checks as needed

· Posting new positions for hire online, as needed

· Ordering office supplies, as well as customer supplies

· Coordinating office lunches, as needed

· Answering phone calls, providing answers to customer questions, and routing calls

· Cleaning, organizing, and filing as needed

· Supporting the process of getting yearly budgets and coupon books sent to community residents

· Reaching out to vendors to collect documents or share information

· Support the maintenance work invoicing process in Quickbooks

Job Factors

· Strong communication skills

· Friendly and professional demeanor

· Must we able to work in a team environment

· Must have strong organizational and time management skills

· Sound judgement and decision making skills

· Proactive, results driven and a self-starter

· Ability to follow directions and see tasks through to completion

· Attention to detail

· Ability to provide quality work without supervision

Education and Experience

· 3+ years administrative support

· High school diploma or GED

Skills & Abilities

· MS Office skills (Outlook, Word, Excel, PPT)

· Using a phone system to answer and route calls

· Some experience with business related software applications

· QuickBooks, a plus

Job Type: Full-time

Hours: 8:00 AM – 4:30 PM

Pay: $18/hr - $20/hr (based on experience)

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Pittsburgh, PA 15229: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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