Job description

This position would be administratively supporting a professional architecture firm in daily tasks on a part-time basis. Job tasks may involve, but are not limited to the following:

· Maintaining employee records

· Assisting in new employee searches

· Scheduling staff meetings and educational sessions

· Managing employee benefits

· Set up employee performance reviews

· Manage documentation of policies and procedures

· Follow-up on employee timesheets

· Maintain physical and virtual filing systems

· Managing physical office including supplies, mail, tidying of kitchen and correspondence with building management/landlord

· Set up new project organization in accounting software (Deltek) and server

· Assist with typing documentation, as needed, for new and existing projects and proposals

· Distributing and managing client invoicing and payments

· Organizing received invoices and bills for payment by accountant

The position would be 24 hrs. work per week for someone with 3+ years experience in similar role. It is expected that these would be regular work hours with a choice of Monday, Tuesday, Thursday, Friday or Monday through Thursday schedule from 8:30am-3pm with a half hour lunch break. Tuesday and Thursday would be required to be physically in the office, while the other two days per week are employees choice of either in office or WFH.

Excellent benefits package includes:

· 6 vacation days** (9 days after 5 years)

· 10 paid holiday days**

· 5 sick days** (includes 1 personal day)

· Performance based twice yearly bonus (June & December)

**a “day” is defined as 6 hrs for this position.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Boston, MA 02109: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office: 1 year (Required)
• Administrative Assistant: 1 year (Required)
• Invoice processing and accounts receivable: 1 year (Required)

Work Location: Hybrid remote in Boston, MA 02109

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