Job description

Job Title: Administrative Funct. Support 1

Location: Painted Post, NY, USA, 14870

Period: 12 months Contract (05/08/2023 to 05/06/2024)

Hours per Week: Full Time- 40/hrs week

Shift: First Shift 8 AM to 5 PM

Description:

The role is responsible for creating and managing the purchasing requisitions for the Manufacturing department within the factory. The role reports to Finance and will work closely with Manufacturing, Finance and Accounts Payable.

The role owns the end-to-end process start with creating a purchasing requisition, ensuring proper account coding & approvals, receiving in the purchase order when work is complete, and resolving any potential invoice discrepancies.

POSITION OBJECTIVE:
This position will perform certain accounting activities for the Painted Post Operation. This position may interact with other departments including Project Accounting, SCM, Shared Services and Operations.

Successful candidate possesses the drive and initiative necessary to be successful in this role while demonstrating an adaptable and teamwork focused attitude. Can see the “big picture” while going out of their way to ensure other employees / departments are informed.

Consistently demonstrate a friendly and approachable behavior towards “internal/external” contacts.

PRINCIPAL RESPONSIBILITIES:
The principal responsibilities of the position are to create purchasing requisitions ensuring correct account assignment information, quote documentation, and all other required support are obtained. Be part of a team that ensures all financial reports and statistical data is prepared accurately, on a timely basis, and in accordance with Siemens-Energy policy.

Specific responsibilities may include but are not limited to the following:

Responsible for emailing the approver shopping cart number associated with each requisition.
Responsible for following up on requisition approvals to ensure timely approval.
Responsible for developing a process to ensure you [the shopper / requisitioner] are provided the details necessary to load the requisition / shopping cart in a timely manner (i.e., Vendor, Quote, etc.)
Responsible for timely receiving of purchase orders in SAP when the service is performed / work is completed.
Responsible for resolving A/P Invoices related to requisitions / shopping carts created.
This may include coordinating with the business contact to ensure work was completed or coordinating with the supplier if there are issues with invoicing [missing invoices, wrong amounts, etc.].
Responsible for documenting the processes involved to ensure smooth organized procedures.
Requisition to invoice process: including any forms required from business contact needed to create requisition / shopping chart.
Expense / PO Tracking: Listing of PO, Vendor, expense frequency, etc. to keep track of open purchase orders.
Responsible for regularly reviewing open purchase orders and working with SCM to close purchase orders as needed.
General Accounting functional responsibilities including preparation of journal entries.
Balance sheet reporting, forecast and account reconciliations.
Partnering with various levels of Operations including Finance and Leadership teams
Special projects, ad-hoc report, and other accounting duties as required

PROBLEM SOLVING/KNOWLEDGE:
Working as part of a team is key to successfully accomplish the established goal of the department within the time constraints required.
Continuous improvement of financial processes and controls is required.
Interaction with various Operation personnel
Strong analytical skills
Experience with SAP preferred.
Strong Excel skills preferred.
Detail and process oriented
Excellent communication skills, both verbal and written, required

EDUCATION/EXPERIENCE REQUIREMENT:
1-3 years experience in similar position.

#IND1

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Schedule:

• 8 hour shift
• Day shift

Application Question(s):

• Are you ready to work Onsite in 1st Shift (8AM-5PM)?
• What Pay Rate Range you are looking for?
• Please confirm your Personal Email Address

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Function: 1 year (Preferred)
• creating and managing the purchasing requisitions: 1 year (Preferred)
• Finance and Accounts Payable: 1 year (Preferred)

Work Location: On the road

estebanjefferson.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, estebanjefferson.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, estebanjefferson.com is the ideal place to find your next job.