IMMEDIATELY HIRING FOR AN ACCOUNTS PAYABLE PERSON

The Accounts Payable person will perform all Accounts Payable functions (review and processing of all vendor invoices including analytical and review work.)

Specific Duties to be Assigned from This List:

• Oversight over all accounts payable functions including the review of all invoices for appropriate documentation and approval prior to payment, ensuring compliance with company policy, and promoting best practices;
• Prioritize invoices according to cash discount potential and payment terms, ensuring no late or finance charges;
• Process check requests according to company policy;
• Match invoices to checks, obtain all signatures for checks, and distribute accordingly;
• 1099 maintenance;
• Respond to vendor inquires;
• Reconcile vendor statements, research, and correct discrepancies;
• Review and enter all vendor invoices and contract obligations in a complete and timely manner;
• Obtain appropriate authorizations and ensure accurate general ledger and program coding assigned;
• Update and maintain vendor database including ensuring all W-9 information is current prior to disbursements;
• Backup and cross-trained on other specified office tasks;
• Assist with monthly close as appropriate;
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices;
• Assist in the preparation of supporting schedules for all external annual reports including an annual audit, and Form 1099, and internal reports;
• Assist with other projects as needed.

Minimum Requirements:

• Minimum 3 years recent accounts payable experience required;
• High School diploma or GED required;
• Intermediate to advanced skills and proficiency in Microsoft Excel;
• Demonstrated proficiency and experience with QuickBooks required
• Ability to type a minimum of 60 wpm;
• Basic accounting principles knowledge, documentation skills, research and resolution skills;
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately;
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, including internal control policies and procedures;
• Outstanding prioritization skills and excellent attention to detail required;
• Possess strong organizational and time management skills;
• Ability to work independently with little supervision required in a fast-paced, high volume environment with emphasis on accuracy and timeliness;
• Self-starter, demonstrating initiative and best practice approaches and solutions;
• Excellent analytical and problem-solving skills;
• Ability to remain calm and flexible while working under the pressure of tight deadlines;
• Demonstrated experience in verbal and written communication in a professional setting;
• Demonstrated experience working with a diverse population of employees;
• Ability to maintain absolute confidentiality;
• Must be a team player and promote positive working relationships;
• Exhibit a sense of urgency in performance of work and assignments, as appropriate;
• Possess a strong proficiency and compliance with Generally Accepted Accounting Principles and keep current with newly implemented developments and trends;
• Able and willing to travel between business locations, personal vehicle required.

Please call Natasha NOW 541-389-1505

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